Public Works discusses water plant, waste water treatment plant work orders

Public Works discusses water plant, waste water treatment

The City of Carlinville Public Works Committee discussed a variety of topics Monday night, including work orders for the water treatment plant and wastewater treatment plants.

The EPA has changed the timeline for work that was suppose to be done by 2017. These concerns some violations that have taken place at the water treatment plant.

“Today we received an official notice of the CCA which is a Compliance Commitment Agreement,” said Tim Hasara, Public Works Director for the city of Carlinville. “They were very lenient in what they are requiring us to do. We’ve been agreed to that timeline. I don’t feel we will have any problems.”

The Waste Water Treatment work orders includes an $8,000 order which was approved and is being working on now for Heneghan and Associates, the city’s engineering firm. The $8,000 order is for services to help the city identify potential operational and financial impacts of the proposed National Pollutant Discharge Elimination System (NPDES) permit.

There are also $80,000 and an $85,000 work orders that need to be completed. Hasara met with Budget Director Claudia Leonatti about these work orders.

“There’s nowhere that we budgeted $165,000 for a new permit,” Hasara said. “The $80,000 and $85,000 will be something that will need a budgeted amendment because it has to be done. I don’t know any way to manipulate that cost into being able to take it out of the one percent  infrastructure. It’s not a design where we will have building that we will do some kind of treatment. It’s going to be putting a manual together that says this is how we are going to run the system and how we are tracking everything.”

The $80,000 and $85,000 work permit orders are part of the Capacity, Management, Operations and Maintenance report.

Another work permit, not as dire as the other three, are for developing a study within 18 months to reduce phosphorous levels to meet future requirements, as well as developing a phosphorus discharge optimization plan. The costs of these permits combined is $80,000. Still, it is something that needs to be acted upon soon, Hasara said.

“We’re going to have to make a decision on what we are going to do pretty soon,” Hasara said.

The water fund has a reserve but it will take a budgeted amendment to take care of those costs.

Capital improvements within the waste water treatment plant was also discussed by Hasara. Between 2006 and 2012 certain compliance deadlines had not been followed by previous administration. The non-compliance issues surrounded around the combined sewer overflow.

The Environmental Protection Agency met with the city as the Attorney General was on a conference call, and they had a conversation about things some that needed to be done, Hasara said.

The EPA suggested to build a first flush holding cell, an expandable tank to hold millions of gallons of water, hold it and bring it back into the plant at a rate that is treatable.

“That was there suggestion,” Hasara said. “The EPA would like to see that happen. Most communities who have performed first flush studies have ended up leading to an expandable tank similar to this after their first study was completed.”

With the Waste Water Treatment Plant capital outlook, there are numerous components included with the estimated cost of $6.3 million permit needed for authorization of combined sewer and treatment plant discharges.  This includes a primary clarifier, first flush tank and modifications to piping near the headworks of the plant.

The other permit, which would develop Capacity, Management, Operations and Maintenance (CMOM) report within 12 months of their permit, must be done. Estimated costs is at $3.5 million. This cost assumes the city has or will provide much of the data required to be submitted within the document.

Other discussion included the replacement of a dump truck with spreader and plow. The oldest 1-ton truck recently succumbed and Hasara said that there is no hurry to try to replace it.

The budget did include two pickup replacements but not for a dump truck.

A bid for $67,870 from Morrow Brothers in Greenfield was presented to the city. Hasara didn’t see the immediate need to get it replacement, as the dealer said they would still have it in stock in October.

A motion was made to purchase a Skid Steer Bucket. The city has been renting it and owes $1500, however, if the city wanted to purchase it, the cost would be $4800 total. That would be $3300 for the bucket and $1500 for the rent owed.

The bucket would come in handy for lifting large objects and in the cleanup efforts of debris after a large storm. It will be sent to full council for approval at the next meeting.